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Document Management - Glossary of Terms |
Document management systems are a very beneficial regime for offices but, despite being easy to implement, have a lot of technical language which may make them seem daunting to businesses but this is easy to overcome.
When looking at document management systems the first thing that immediately strikes you is the technological language that is associated with them. At first this may prove daunting to company's installing a new document management system but, as they are extremely successful in improving productivity and customer service, many companies are starting to utilise the latest document management systems. Looking at a glossary of terms relating to document management entails is the best way to overcome the uncertainly surrounding the technical language used.
Document Management - From A to Z
Adobe - Adobe are the leading supplier in the desktop publishing arena and are an integral part of document management as their programmes help to create a paperless office and streamline business principles.
Accent Capture - Refers to an image capture application that plays an important part in the document management systems of offices. It facilitates the scanning of paper documents and converts the scanned images into data that can be stored in a repository.
Content Server - With relation to document management, a content server is a set of software that sits on a server and interacts with a database to provide documents to the office. This helps to increase productivity by creating a base for all work related items.
EDMS - A commonly used acronym when it comes to document management systems and which stands for Electronic Document Management System.
Imaging - A generic term which essentially refers to the scanning of documents and importing them into an Electronic Document Management System. So far as document management is concerned, imaging usually infers a large scale scanning project.
Kofax - An application often associated with document management systems and one which offers device connectivity, image capture and processing software.
Metadata - This term literally means ‘data about data' and will often be heard in relation to document management systems. It is predominantly used to describe information about a document that is not actually included in the document itself.
TIFF - Another document management acronym. Stands for Tagged Image File Format which means a raster file format for images. TIFF are now the most commonly used format when it comes to graphics with high colour depth.
Workflow - Possibly the key component of a document management system and which refers to the embodiment of a work process. Workflow is a document management solution which involves implementing a series of distinct steps that are to be carried out in a specific order.
Looking for a Document Management System? Speak to Document Dynamix
Document Dynamix provides solutions that help businesses to perform better. With electronic document management systems for data capture, business process management and integrated document management, Document Dynamix is the perfect choice for companies who want to see efficiency, productivity and client communications improve. Whether you're a small independent business or a multi-national, our solutions can save time and money. What's more, our approach to customer service, along with our eLearning programme means that you and your staff are getting the very best in training and support from start to finish. Use our "Contact Us" page now to register for more information.
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