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Document Management - Filing Cabinets v. Electronic Storage |
Why you should choose electronic integrated document management systems over the traditional filing cabinet.
Integrated electronic document management can not only save you time, money and space, it can offer a secure alternative to filing. A spate of stories on the BBC highlighted the danger of filing confidential documents that aren't property stored or destroyed. One such story showed how paper filing can be detrimental when Bedford Hospital was forced to investigate why and how confidential medical records dating back 60 years were found by teenagers at a nearby disused building site. With electronic integrated document management, files are confidentially and securely stored - ensuring such disastrous mistakes don't happen. The confidential files clearly were not as confidential as they should have been when the teenagers found details of psychiatric reports and details of baby deaths in filing cabinets abandoned in a disused site.
Document Management - Security
It is crucial sensitive material such as medical records is stored effectively, using electronic integrated document management systems as leaked paperwork can infringe human rights. Even if records are not current, they can be highly sensitive - using scanner technology and scanning services it's easy to transfer paper records into electronic ones, allowing the destruction of the paper originals for optimum confidentiality. This not only ensures security, but allows information to be easily stored, filed and retrieved. It also saves on the space filing cabinets stuffed with millions of pieces of paper demands.
Document Management - Get it Right
Being blasé about old paperwork stuffed in filing cabinets can be a costly mistake. Another BBC story highlights the occasion when detectives from the serious crime branch were called in to examine government files found in outbuildings. The papers and document bundles were found by a member of the public, but contained sensitive material. The files were linked to the criminal justice system. Transferring papers from filing cabinets can be done by dedicated scanning services, the documents can then be filed using an integrated electronic document management service.
Scanner Solutions
Scanners are capable of processing any kind of document, with character recognition software that ensures documents are instantly searchable. Big business, government bodies and small companies can all benefit by switching from traditional filing cabinets to state-of-the-art electronic document management. For added security and efficiency (let alone saving space and time), electronic filing wins hands down.
Document Dynamix provides solutions that help businesses to perform better. With electronic document management systems for data capture, business process management and integrated document management, Document Dynamix is the perfect choice for companies who want to see efficiency, productivity and client communications improve. Whether you're a small independent business or a multi-national, our solutions can save time and money. What's more, our approach to customer service, along with our eLearning programme means that you and your staff are getting the very best in training and support from start to finish. Use our "Contact Us" page now to register for more information.
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